Location: Coeur d'Alene, ID

Company Overview:

HardTarget is a cutting-edge cyber training company serving UHWN (Ultra-High-Net-Worth) Families and their trusted Advisors. We specialize in providing engaging cyber preparedness training through private gaming events and comprehensive Cyber Risk Management strategies to safeguard our clients' digital assets and personal information.

We are seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support and interface with our high net worth clientele.

Job Summary:

As an Executive Assistant, you will play a pivotal role in supporting our executive team and ensuring the smooth operation of our company's daily activities. Leveraging your strong written and interpersonal communication skills, as well as your ability to maintain confidentiality and professionalism, you will serve as a key point of contact for our high net worth clients and provide exceptional administrative assistance to our leadership team.

Key Responsibilities:

1. Executive Support:

• Manage executive calendars, schedule appointments, and coordinate meetings and events.
• Prepare and distribute agendas, meeting materials, and follow-up action items.
• Act as a liaison between executives and internal/external stakeholders, screening calls and emails as needed.

2. Client Relations:

• Serve as an initial point of contact for high net worth clients, wealth managers, and other VIP guests.
• Coordinate client meetings, greet visitors, and ensure a professional and welcoming experience.
• Handle client inquiries and requests promptly and courteously, demonstrating a customer-centric approach.

3. Administrative Assistance:

• Provide general administrative support, including managing correspondence, filing documents, and maintaining records.
• Assist with travel arrangements, expense reporting, and other logistical tasks for company founders, team members and clients.
• Prepare and proofread reports, presentations, and other documents with a high degree of accuracy and attention to detail.

4. Project Coordination:

• Assist with special projects and initiatives as assigned by the founders, coordinating cross-functional teams and timelines.
• Track project milestones and deadlines, proactively identifying potential issues and providing regular updates to stakeholders.
• Conduct research and gather information as needed to support decision-making and project planning.

5. Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain strict confidentiality regarding client data, financial information, and internal company matters.
• Exercise sound judgment and discretion when interacting with high net worth individuals and handling privileged information.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Proven experience as an executive assistant or administrative assistant, preferably in a corporate or high-net-worth environment.
• Strong written and verbal communication skills, with the ability to interact confidently and professionally with diverse stakeholders.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Proficiency in Microsoft Office suite and other productivity tools, with the ability to learn new software systems quickly.
• Discretion and integrity, with a commitment to maintaining confidentiality and upholding ethical standards.
• Ability to pass a detailed background check and maintain the highest standards of professionalism and trustworthiness.

Join Our Team:

If you are a proactive and resourceful professional with a passion for providing exceptional administrative support and interfacing with high net worth clients, we invite you to apply for the Executive Assistant position.

Join us in supporting our executive team and contributing to the success of our esteemed clientele.

Apply below.